Westover

October 18, 2005

The regular meeting of the Mayor and Council of the Town of Westover, Alabama is held in the Town of Westover, Town Hall in Westover, Alabama at 7:00 p.m. on October 18, 2005, at the regular place for such regular sessions.

Upon roll call, the Mayor declares a Quorum present and the regular session open for transaction of business.

In attendance are:

Councilmembers Ed Bahr, Jeanne Champion Fisch, Larry Riggins, Susan Strickland, Annette Tyler, and Mayor Mark McLaughlin

ABSENT:

None

Invocation:

Councilmember Riggins with Mayor McLaughlin leading the Pledge of Allegiance

MINUTES OF PREVIOUS MEETING

The Mayor presents the minutes from the October 4, 2005, regular meeting.

Councilmember Bahr moves to accept minutes as presented, and Councilmember Riggins seconds motion.

No discussion .The vote is taken and Mayor McLaughlin declares motion passing with unanimous vote.

The vote is as follows:

YEAS:

Bahr, Champion Fisch, Riggins, Strickland, Tyler, and McLaughlin

NAYS:

None

FINANCE REPORT – Clerk Jones- No financial report at this meeting.

Reports of Standing Committees

ANNEXATION AND DEVELOPMENT – Councilmember Riggins-No Report.

PUBLIC SAFETY – Councilmember Strickland-no report

EDUCATION AND PUBLIC RELATIONS – Councilmember Tyler-no report for education.

Public Relations- Senior’s program will be November 7th at 10:00a.m.at the Town Hall.

SUBDIVISION AND ZONING – Councilmember Champion Fisch-RPC Regional Planning Commission is holding an advisory meeting Thursday at 10:00 am.

PUBLIC WORKS – Councilmember Bahr-requests information for someone who is capable of building the handicapped railing for the ramp at the Town Hall.

REPORTS OF SPECIAL COMMITTEES

Parks and Recreation:

Councilmember Bahr-no report.

REPORTS OF OFFICERS

GUSC

Chair, Mr. Larry Riggins- Sewer will be run to County 51 on U.S. 280 and now Enviro-systems is working with developers to extend to western end of town on County 280 and will follow County 280 to eastern end of town.

PLANNING COMMISSION

Commissioner Cindy Riggins-Planning Commission has accepted a Preliminary Subdivision Plat Application and now waiting on the report from Shelby County Development Services Department.

Public hearing planned for next meeting is cancelled due to lack of information from applicant.

Next meeting is Tuesday Oct 25, 2005 at 7:00 p.m.

HISTORICAL AND BEAUTIFICATION BOARD

Historical Commission- Councilmember Tyler- turns over floor to Councilmember Champion Fisch to present report.

Mt. Tabor will hold the dedication of the cemetery plaque on Oct. 16, 2005.

Beautification-Next meeting Saturday, November 5th at the Town Hall. Have received a letter from the Alabama Power announcing the Board was not selected as a recipient of the grant at this time.

TOWN ATTORNEY

Mr. Butch Ellis not present tonight.

New Business:

COUNCIL COMMENTS

Councilmember Tyler announces that Mr. Mark Strickland is the person in charge of the web site and he does this free of charge and deserves credit for a job well done.

Being no comments, additional new business or committee reports, Councilmember Riggins moves to adjourn and second is by Councilmember Strickland.

Motion to adjourn carries by unanimous vote of members.

After vote is taken, Mayor McLaughlin announces that The Council stands adjourned until the next regular session on Tuesday, which is, Nov. 1, 2005, at 7:00 p.m., at the Westover Town Hall and pre-meeting at 6:30 p.m.

Vote to adjourn is as follows:

YEAS:

Bahr, Champion Fisch, Riggins, Strickland, Tyler, and Mayor McLaughlin

NAYS:

None

Columbiana

October 4, 2005

The City Council of the City of Columbiana, Alabama met in a Regular Session in the Council Chambers of Columbiana City Hall at 6:35 PM, Tuesday, October 4, 2005. Mayor Lowe called the meeting to order. The roll was called and the following members of the Council were found to be present: Council member Frieda Abrams, Council member Danny Kelley, Council member Tim Billingsley, Council member Quida Mayfield, and Council member Tom Seale.

CONSENT AGENDA

Item #3 was moved from the consent agenda to the regular agenda. A question was raised concerning a check in the payables for sewer work and the check was removed from payables pending further research and the remainder of the consent agenda was approved.

RE-CLASSIFICATION OF TERESA MORTON

Council member Mayfield moved too approve the re-classification of &8220;Teresa Morton, upon recommendation from Library Director, Darryl Heritage, from Pay Grade II, Step

3 to Pay Grade V, Step 2, effective immediately. Council member Abrams seconded the motion. The motion carried unanimously.

SHELBY COUNTY JAIL SERVICES CONTRACT

Council member Billingsley moved to approved a one-year contract between the City of Columbiana and the Shelby County Jail for City inmates housed at the County Jail. Council member Seale seconded the motion. The motion carried unanimously. (Contract included with the minutes)

R.E. GRILLS APPLICATION #3 – STREET IMPROVEMENTS

Council member Seale moved to approve payment to R.E. Grills for Application #3, for Columbiana Street Improvements on Water and Walton Street, Summer Classics Way and West College Street, in the amount of $55,482.83. Council member Mayfield seconded the motion. The motion carried by a vote of 5 to 1.

ANNOUNCEMENTS

A

work session was scheduled for Tuesday, October 11, 2005 at 6:00 p.m. at City Hall in the Conference Room to discuss changes to the business license ordinance.

ADJOURNMENT

There being no other business, Council member Abrams moved to adjourn. Council member Kelley seconded the motion. Mayor Lowe adjourned the meeting at 6:55 PM.

Vincent

October 18, 2005

The Town Council of the Town of Vincent, Alabama met in regular session on October 4, 2005 at 7:10 P.M. Mayor Pro-Tem Ernest Kidd called the meeting to order and Johnny Edwards opened the meeting with prayer. Present were:

Mayor Terry Allen – arrived 8:00 P.M.

Council Member Larry King, Council Member Ernest Kidd, Council Member Johnny Edwards, Council Member Billy Raye Moore, Council Member Mary Lee Reynolds, Town Clerk Becky Landers, Asst. Clerk Geraldine Waldrop

Mayor Pre-Tem Kidd declared a quorum present.

The minutes of September 20, 2005, Public Hearing, and the minutes of September 20, 2005 Regular Session, were distributed for reading and correction. A motion was made by Johnny Edwards and seconded by Larry King to approve the minutes as presented. A roll call vote was taken and the vote was a unanimous, &8220;yes&8221;.

The list of bills dated October 4, 2005 was presented for consideration of payment. A motion to pay the bills as presented was made by Larry King and seconded by Johnny Edwards. A roll call vote was taken and the vote was a unanimous, &8220;yes&8221;.

The October 2004 and August 2005 fiscal year financial reports were submitted by Geraldine Waldrop for approval. A motion was made by Larry King and seconded by Johnny

Edwards to accept the reports as presented. The June and July 2005 financial reports were submitted by Geraldine Waldrop for approval. A motion was made by Larry King and seconded by Johnny Edwards to accept the reports as presented. A roll call vote was taken and the vote was a unanimous, &8220;yes&8221;.

Genye Allen reported &8220;Vincent in he Park&8221; was a great success. We had 36 vendors and raised a total of $812.00. The total expense was $148.00 and the Events Committee would like to purchase flat cut acrylic letters for the Police Department and Town Hall. David Cooper, with Sign Vision in Westover has agreed to do this for the Town for a reduced rate of $650.00. A motion was made by Billy Raye Moore and seconded by Larry King to have this done. A roll call vote was taken and the vote was a unanimous, &8220;yes&8221;.

Pete Yonce, from AlaTax, was present to discuss the benefits of using AlaTax with the Mayor and Council and answer any questions. We renewed our contract with AlaTax for the collection of sales tax at 1.8% of revenue, and our contract is up for renewal for business licenses as well. He said the business license collection fee has increased, but would remain at $5.00 per renewal application for the Town of Vincent. The cost will still be $2.50 for the second and third mailings if they are necessary. He explained they also have a service in which they

&8220;cross check&8221; for delinquent business licenses at no up front money to the Town. After discussion, a motion was made by Mary lee Reynolds and seconded by Johnny Edwards to continue our business license contract with AlaTax with the &8220;cross check&8221; of delinquent licenses. A roll call vote was taken:

Larry King &8220;Yes&8221;, Ernest Kidd &8220;Yes&8221;, Johnny Edwards &8220;Yes&8221;, Billy Ray Moore &8220;Yes&8221;, Mary Lee Reynolds &8220;Yes&8221;, Mayor Allen &8220;Yes&8221;

The motion passed by majority vote.

The Shelby County Family Resource Center is in need of funding to remain open. A motion was made by Billy Raye Moore and seconded by Mary Lee Reynolds to make a donation of $250.00 to the Center. A roll call vote was taken and it was a unanimous, &8220;yes&8221;.

The Town was advised we need to obtain a fair market appraisal on the old fire building before we sell it to Gary Smith. After discussion, a motion was made by Johnny Edwards and seconded by Mary Lee Reynolds to have the old fire building appraised along with the building next door to the Police Department belonging to Larry Skipper. A roll call vote was taken and it was a unanimous, &8220;yes&8221;.

In compliance with the New Open Meeting Law, the Town of Vincent has decided to adopt a policy on direct notice to the media and public. We will provide direct notice via e-mail and the town reserves the right to use alternative methods of notification such as fax, telephone, and or mail if e-mail if for technical reasons electronic means are not available at the time of notification. We also established a registration form for direct notification requests. A motion was made by Mary Lee Reynolds and seconded by Billy Ray Moore to adopt said policy. A roll call vote was taken and it was a unanimous, &8220;yes&8221;.

Reported:

Genye Allen is checking around to find better pricing for garbage dumpsters. She is going to contact Waste Away to see if there are any available.

The Medical Board will be checking with local hospitals and medical boards in search for a doctor for our Medical Building.

Police Chief James Srygley completed a course entitled, &8220;Police Leadership:

Employment Interviewing Techniques&8221;.

A motion to adjourn was made by Billy Raye Moore and seconded by Larry King. Time: 8:50 P.M.

Alabaster

October 3, 2005

A regular meeting of the Alabaster City Council was held in the Municipal Annex on October 3, 2005, at 7:00 P.M., and there were present at said meeting Councilpersons:

Present: Jim McClain, Mike Sherwood, Tommy Ryals, Rick Walters, Angela Moseley, Bob Hicks and Jerry Workman.

Absent: none

MEETING OPENING

The meeting was opened with prayer led by one of our local Boy Scouts, Drew Charcandy and followed the Pledge of Allegiance.

After an abbreviated reading of the minutes by City Clerk, Marsha Massey, Council Member Hicks made a motion to approve the minutes of the September 19, 2005, meeting. Council Member Moseley seconded the motion. Voting – Ayes: All Ayes. Nays: None. Motion carried.

RESOLUTION NO. 100305-A

Mayor Frings read Resolution No. 100305-A indicating the holidays to be observed by city employees for the 2005-2006 fiscal year. Council Member Jim McClain made a motion to approve Resolution No. 100305-A which allows for twelve days to be observed by city employees as holidays for the 2005-2006 fiscal year. Council Member Sherwood seconded. Voting – Ayes: Jim McClain, Mike Sherwood, Tommy Ryals, Angela Moseley, Bob Hicks, Jerry Workman and Rick Walters. Nays: None. Motion carried.

COUNCIL REPORTS

Council Member Ryals gave the Inspections Department Report for the month of September, 2005.

OLD BUSINESS

RESOLUTION NO. 100305-B

1. A RESOLUTION TO APPROVE THE PROPOSED ISSUANCE OF TAXABLE GENERAL OBLIGATION WARRNTS, SERIES 2005-A

Council President Walters opened up the floor for those who wish to speak either for or against said item. No one spoke for or against said Resolution. Council Member McClain read loud several excerpts from said Resolution. Council Member McClain made a motion to approve said Resolution No. 100305-B approving the proposed issuance of taxable general obligation warrants, Series 2005-A. Council Member Ryals seconded the motion. Voting – Ayes: Mike Sherwood, Tommy Ryals, Angela Moseley, Bob Hicks, Jerry Workman, Jim McClain and Rick Walters. Nays: None. Motion carried.

NEW BUSINESS

1. SET A PUBLIC HEARING ON A RESOLUTION TO ADOPT THE &8220;ALABSTER COMPREHENSIVE PLAN 2030: A City for Families! Planning for the Future!&8221; PLAN.

Council Member Ryals made a motion to set said public hearing on October 17, 2005. Council Member Sherwood seconded. Voting – Ayes: All Ayes. Nays: None. Motion carried.

RESOLUTION NO. 100305

2.

2006 PROPOSED FISCAL YEAR BUDGET.

Council Member McClain presented to the audience the 2006 Proposed Fiscal Year Budget as presented to the Council by Mayor Frings and staff. Council Member McClain read aloud Resolution No. 100305 and made a motion to approve said Resolution to adopt the 2006 Budget as proposed to Council. Council Member Hicks seconded. Voting – Ayes: Tommy Ryals, Angela Moseley, Bob Hicks, Jerry Workman, Jim McClain, Mike Sherwood and Rick Walters. Nays: None. Motion carried.

3. HOMELAND SECURITY GRANT – FIRE DEPARTMENT.

Council Member McClain explained that the Fire Department has asked for permission to go out for a grant request. This AFG (Assistance to Fire Fighters Grant) will allow the Fire Department funding for a new smoke house and other items. Council Member McClain made a motion to allow the Fire Department to apply for said grant. Council Member Sherwood seconded. Voting – Ayes: Angela Moseley, Bob Hicks, Jerry Workman, Jim McClain, Mike Sherwood, Tommy Ryals and Rick Walters. Nays: None. Motion carried.

4. An 070 RETAIL TABLE WINE (OFF PREMISES ONLY) LICENSE APPLICATION FOR QUICK SHOP #2, 1565 SIMMSVILLE ROAD.

Council Member Sherwood advised this is a transfer of license and made a motion to grant said license transfer application. The beer license transfer was handled at a previous meeting. The application forgot to turn in his table wine transfer application at that time. Council Member Moseley seconded. Voting – Ayes: Tommy Ryals, Angela Moseley, Bob Hicks, Jerry Workman, Jim McClain, Mike Sherwood and Rick Walters. Nays: None. Motion carried.

5. SET A PUBLIC HEARING ON A RE-ZONING REQUEST OF 16.43 ACRES FROM MR TO B-3, LOCATED ON HIGHWAY 31 ACROSS FROM THE COLONIAL PROMENADE. OWNER: CITY OF ALABASTER.

Council Member Ryals made a motion to set said public hearing on November 21, 2005. Council Member McClain seconded: Voting – Ayes: All Ayes. Nays: None. Motion carried.

6. SET A PUBLIC HEARING ON A RE-ZONING REQUEST OF 44 CRES FROM MR TO R-4. LOCATED ON HIGHWAY 119. OWNER: MAVERICK ENTERPRISES.

Council Member Ryals made a motion to set said public hearing on November 21, 2005. Council Member Sherwood seconded. Voting – Ayes: All Ayes. Nays: None. Motion carried.

7. SET A PUBLIC HEARING ON A RE-ZON ING REQUEST OF 9.9 ACRES FROM R-3 TO B-3. LOCATED BETWEEN HIGHWAY 31 AND HIGHWAY 263. OWNER: ROBERTA F. MEADOWS.

Council Member Ryals made a motion to set said public hearing on November 21, 2005. Council Member Sherwood seconded. Voting – Ayes: All Ayes. Nays: None. Motion carried.

8. ANNOUNCE A COUNCIL WORK SESSION.

Council President Walters announced a council work session on Tuesday, October 11, 2005, at 7:00 P.M., in the conference room at the Municipal Annex immediately following the four special called meetings set previously.

After brief council and audience comments, Council Member Sherwood made a motion to adjourn. Council Member McClain seconded. All were in favor and said meeting was adjourned at 7:28 P.M.

Harpersville

October 3, 2005

Present: Theoangelo Perkins, Mayor; Joyce Robertson, Clerk; William Rayfield, Janet Gill, Deborah Logan, Beverly Johnson, Shirley Middleton

Absent: none

Meeting called to order by Mayor Perkins. Opened in prayer by Roy Adair and Mayor led in the Pledge of Allegiance,

Roll Call – Present: Theoangelo Perkins, Mayor, Janet Gill, Beverly Johnson, Deborah Logan, Shirley Middleton, William Rayfield.

Motion made by Janet Gill to adopt minutes of Sept. 19th, 2005 meeting as printed. Second by Beverly Johnson. Voting: Ayes – Janet Gill, Beverly Johnson, Deborah Logan, Shirley Middleton, William Rayfield. Nays – None. Motion carried.

Resolution: Proclamation from the Governor’s Office declaring the month of October as Domestic Violence Awareness Month. Motion made by William Rayfield to adopt resolution. Second by Janet Gill. Voting: Ayes – Janet Gill, Beverly Johnson, Deborah Logan, Shirley Middleton, William Rayfield. Nays – None. Motion carried.

Budget: Council needed to amend budget for 2004 – 2005 to reflect expenses under capital expenditures. Motion made by Shirley Middleton to amend budget for $325,000 for land and house purchase. Second by Janet Gill. Voting – Ayes – Janet Gill, Beverly Johnson, Shirley Middleton, William Rayfield. Abstained – Deborah Logan. Motion carried. Motion made by Shirley Middleton to amend budget for 2nd land payment and paving expense for $70,062. Second by Janet Gill. Voting: Ayes – Janet Gill, Beverly Johnson, Shirley Middleton, William Rayfield. Abstained – Deborah Logan. Motion carried,.

Budget for 2005 – 2006 reviewed.

Fire Dept. – Budget of $325,000 – motion made by Shirley Middleton to approve budget for Fire Dept. Second by Beverly Johnson. Voting: Beverly Johnson, Shirley Middleton, William Rayfield. Abstained – Janet Gill, Deborah Logan. Motion carried.

Police Dept. – budget of $467,500 – motion made by Shirley Middleton to approve budget for Police Dept. Second by William Rayfield. Voting: Janet Gill, Beverly Johnson, Shirley Middleton, William Rayfield. Abstained – Deborah Logan. Motion carried.

Town (general fund) budget of $277,814 – motion made by Beverly Johnson to approved budget for Town. Second by Shirley Middleton. Voting: Janet Gill, Beverly Johnson, Shirley Middleton, William Rayfield. Abstained – Deborah Logan. Motion carried.

Library – budget of $23,458 – motion made by Janet Gill to approve budget for Library. Second by William Rayfield. Voting: Janet Gill, Beverly Johnson, Shirley Middleton, William Rayfield. Abstained – Deborah Logan.

Personnel Policy and Procedure Manual had been given to Council Members at previous meeting to review. After discussion, motion made by William Rayfield to adopt Policy and Procedure Manual and also attach to Fire Dept. Manual. Second by Janet Gill. Comment made by Deborah Logan that anytime there is a revision of the Manual that date should be posted on the front. Voting – Ayes: Janet Gill, Beverly Johnson, Deborah Logan, Shirley Middleton, William Rayfield. Nays: None. Motion carried.

Mayor recommended employee Eddie Swain be given a title – Streets & Maintenance Supervisor. Motion made by Shirley Middleton to grant Eddie Swain the title of Street & Maintenance Supervisor. Second by Beverly Johnson. Voting: Ayes: Janet Gill, Beverly Johnson, Deborah Logan, Shirley Middleton, William Rayfield. Nays: None. Motion carried.

Annexations:

Petition to annex property into city limits from Elisha Gail Wallace – 1148 Farmingdale Road – 2 Acres. Motion made by Deborah Logan to accept their petition to annex property into city limits. Second by Janet Gill. Voting: Ayes – Janet Gill, Beverly Johnson, Deborah Logan, Shirley Middleton, William Rayfield. Nays: None. Motion carried.

Petition to annex property into city limits from Thomas Allen Cole – 1278 Farmingdale Road – 1.4 acres. Motion made by Beverly Johnson to accept the petition to annex property into city limits. Second by Janet Gill. Voting: Ayes: Janet Gill, Beverly Johnson, Deborah Logan, Shirley Middleton, William Rayfield. Nays: None. Motion carried.

Mayor Perkins read invitation from Vincent School inviting everyone to attend Homecoming festivities on Friday, October 14, 2005.

There being no further business, motion made by Deborah Logan to adjourn. All were in favor and said meeting was adjourned at 7:30 P.M